How to Write Polite Email Requests

Writing polite and professional emails is essential for effective communication at work. In this lesson, you’ll learn how to make requests that sound natural, respectful, and confident — just like a native English speaker.

Many learners use direct phrases like “Can you”, “Send me”, or “ASAP”, which can sound too casual or even rude in formal emails. Instead, professionals use polite alternatives such as:
• Could you review this document for me?
• Please provide me with the latest sales report.
• Kindly respond at your earliest convenience.

These expressions soften your tone and make your message sound more courteous and professional. Small language changes can create a big difference in how your emails are received.

To practice, try rewriting your last email using these polite phrases. Notice how your tone becomes clearer, friendlier, and more professional. Watch the video to see real examples and learn how to use them naturally in different work situations.

Mastering email politeness helps you communicate effectively and build better relationships in business English.