Natural Email Phrases for Everyday Business English

Writing emails in English can be tricky, especially if you want to sound natural and professional. Many learners write literally correct sentences, but native speakers use more relaxed, conversational phrases.

For example, instead of saying “I will send you an email tomorrow,” try “I’ll drop you an email tomorrow.” This is shorter, friendlier, and widely used in business contexts. Similarly, “I’ll shoot you an email tomorrow” adds a casual, approachable tone, while “I’ll follow up by email tomorrow” is professional and polite, especially for formal communication.

Using these natural phrases helps your emails feel clear, confident, and fluent. It also shows your understanding of everyday business English, making you sound more like a native speaker.

Practice swapping stiff expressions with natural alternatives in your daily writing. Over time, you’ll notice your emails are easier to read, more engaging, and better received by colleagues, clients, and managers.

Mastering natural email phrases is a small change that makes a big difference in professional communication.