Email Follow-Up Phrases

Following up by email is an essential professional skill, especially when you need updates, decisions, or information from coworkers or clients. Using the right phrases helps you sound polite, confident, and efficient—without being pushy. This lesson introduces four simple and effective follow-up expressions you can use in everyday business communication.

The first phrase, Just a gentle reminder about…, is a soft and friendly way to bring attention back to a previous request. It works well when you want to remind someone without sounding urgent.
Next, I’d like to kindly follow up on… is slightly more formal and perfect for workplace emails where politeness is important.
You can also say, This is a quick note to remind you of…, which keeps the tone light and efficient. It’s useful when you want to keep the message short.
Finally, I wanted to check if you had the chance to… helps you follow up while acknowledging the other person’s busy schedule.

Using these phrases will help you communicate clearly and professionally. They also make it easier for others to understand what you need and respond faster. Practice them in your next email to feel more confident and effective at work.

Let me know if you want a shorter or more formal version!